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HUB TechMinutes

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2 minutes reading time (421 words)

Digital Signatures are More Efficient and Secure

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Your signature has a lot of power, particularly in the business world. Because of this, it’s curious to see how so many companies are moving over to the more digital alternative. In order to fully take advantage of digital signatures for your organization, you need comprehensive security measures that can reinforce the authenticity of your signatures.

This movement to digital signature software is further augmented by electronic document storage. Hoping to reduce the amount of paper waste and printing costs, businesses have started to keep digital documents rather than physical file storage, which naturally makes digital signature software much more valuable as a whole. Going paperless allows organizations to ditch the bulky filing cabinets and allow for easy file searching.

Until digital signature took off, users would have to electronically “sign” documents by printing them out, signing them, and then either scanning them or mailing them to where they needed to go. Thanks to PDF editing software, it’s easier to move in the direction of digital signatures than ever before.

Understanding Digital Signatures
Official documents require a signature, which means that there will always be value for digital signing software. Digital signing solutions allow companies to sign documents even while working remotely, which creates more opportunity and provides more convenience as a whole. You can forget the original methodology of scanning, sending, printing, and so on. Forging signatures is much more tempting when getting the official signature is difficult, which can potentially help you dodge a worst-case scenario.

PDF software allows your organization to know for certain that a digital signature is more than just a scribble on a piece of paper. It has its roots in cryptography, which is a technology that is used by most secure transactions out there. It essentially works like this; a digital signature has digital keys attached to it that can confirm the identity of whoever signs it. Since digital signature uses encryption, it’s easier to know that your signatures are as authentic as possible.

Just like with a physical signature, you’ll see a graphical representation of the signature, a name of your choosing, and the location of where the document was signed. Furthermore, you’ll also receive a timestamp that shows when the signature was filed. Keep in mind that each solution is different, however. Not all PDF software solutions are the same. Investing in one is a great benefit, however, as you can move in the direction of flexibility for your organization.

For more information about digital signatures, reach out to us at (204) 772-8822.

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