How to Ensure Your Business is Stay-at-Home Order Ready! - HUB TechMinutes

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How to Ensure Your Business is Stay-at-Home Order Ready!

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During the current COVID-19 pandemic, there is the potential for an emergency stay-at-home order to be issued by the province. Preparing your business in advance for events like this is key to its survival. Making it crucial that you know what your responsibilities are when awaiting a stay-at-home order.

Here, we’ll go through the steps that you should consider taking to protect your business from potential risks of office closure and remote work.

Have a Plan
First and foremost, you need to create a comprehensive plan that outlines the processes and procedures that will ensure the survival of your data. This plan needs to cover a variety of scenarios and how each should be addressed, along with general emergency policies, like:

  • The conditions under which the plan will be activated. Do you wait for the stay-at-home order to close the office, or do you do close sooner?
  • The chain of command. Put together a leadership team. Ideally, with representatives from all departments and ownership.
  • Who is responsible for what procedures? Create a checklist that is easy to follow and confirm all steps have been completed.
  • Develop a communication plan for remote workers. You may be surprised not everyone knows the cell phone numbers of the team members.

This plan should also contain a detailed outline of other matters, including a strategy by which to communicate with your customers and clients to keep them informed about how you are handling the situation.

You want to make sure that your employees are familiar with your plan. They need to know what to do if your office closes for a few weeks and they are working from home.

Preparing Your Business Itself
Once you’ve ensured that you are prepared to close your office and work remotely, you need to consider how you can ensure that your business is protected. Ideally, you may be able to continue operations despite the stay-at-home order. Still, if situations arise that make that impossible, you have to have a plan for continuity in place.

We recommend a few different technologies to assist you with this, as they are well-suited to business continuity needs.

Cloud
The cloud is one of the most effective ways to protect your data and enable your business’ continuity. The cloud makes it possible for you to store your organization’s crucial data off-site, away from the risks that an empty office presents. Traditionally, a business’s data is often stored in more than one place. Still, with a cloud-based backup system, it is redundantly backed up in data centers far from your business. This ensures that a disaster, like theft, fire or vandalism, doesn’t destroy both your in-house data and the backup you have in the cloud. With your data backed up in the cloud, it is not only safely protected, but you can also continue to work with it from wherever you can establish a secure connection. To get a backup solution that you know will work for your business continuity needs, you will want to routinely test your cloud-based backups.

Mobile
The opportunity to do so much computing with a device that can be easily moved around makes mobile devices an essential component to your business continuity plan. After all, even if your data is safe in the cloud, you need a device to access it. Having an established Bring Your Own Device policy in action, or distributing work devices to your employees could both help to meet this need. As a result, put your organization back in operation much more quickly. Your mobile device is also a useful way to keep your clients apprised of your situation, which they will be sure to appreciate. Your remote connectivity should furthermore be confirmed through proactive testing.

Of course, there is far more that needs to be addressed in any preparedness strategy. A stay-at-home order can be a real test for any continuity strategy you’ve created.

If you are looking for assistance in preparing your business, reach out to the professionals at HUB Technology Solutions by calling 204-772-8822 or 1-833-847-0725.

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