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TEAMS: Blur or change your background on a video call

Got a video call but your room isn’t appropriate for work? Did you know you can blur your background or change it entirely in Teams? Here’s how to make your backdrop look professional, without having to do any tidying.

 

TEAMS: Look like you are in one room

Remote working is great, but you can still miss that ‘together’ feeling when you’re on a Teams call. Here’s how to make it look like you’re all in the same room.

 

  TEAMS: Master ALL the shortcuts

Shortcuts are great, but only if you know about them. Use this handy tip to see all Teams shortcuts in one place. It’ll change the way you use Teams.

 

TEAMS: Only allow interruptions from your boss

Everyone needs time to work free from interruptions. But what if your boss is trying to contact you? This video shows you how to use Priority Access to block everyone except your boss.

 

  TEAMS: Quickly mute your mic during a call

How many Teams calls are interrupted by random noises? This simple shortcut shows how to quickly mute your mic, so your co-workers don’t have to listen to every cough, sneeze, or dog bark.

 

TEAMS: Quickly turn off your camera during a call

Have you ever been on an important Teams call, only to be interrupted by your children or pets in the background? We’ve used a famous viral video moment to demonstrate how to quickly turn off your camera.

 

  TEAMS: Send messages without breaking your workflow

The messaging facility in Teams is great, but it can break your concentration and flow. In this video, we show you a different way to use messages without having to leave the screen you’re working on.

TEAMS: Stop the pings with Do Not Disturb mode

If you’re finding it difficult to get your work done due to constant interruptions, then you need the Teams equivalent of a closed door. Here’s how to turn on Do Not Disturb and silence the pings.

 

TEAMS: Turn a quick email into a message

We love Microsoft Teams, but sometimes it’s quicker to share your thoughts via email. In this video, we’ll show you how to send an email directly into your Teams channel.

TEAMS: Swap to the right mic during a call

You’re on a Teams call and you’re talking, but no one can hear you. It’s happened to us all. In this video, we’ll show you how to fix your microphone quickly, without having to leave the call.

 

TEAMS: Stop writing posts that are 1 sentence long

Every time you hit Enter in a Teams chat, you send a separate short message, which isn’t great for getting you full point across. In this video we’ll show you how to communicate effectively, without the multiple messages.

 

TEAMS: Share the right screen during a call

When sharing your screen during a Teams call, you want to be sure you’re not showing anything confidential or embarrassing. We’ll show you how to display only the information you want.

 

TEAMS: Setup your camera and mic before a call

Avoid the embarrassing tech fails at the beginning of Teams calls by setting up your camera and microphone before the call. Watch this, do it now, thank us later.

 

TEAMS: Find out if someone is free without having to check

Need to get in touch with someone but not sure if they’re free? In this video, we’ll show you how to find out if someone is available without having to continually check.

 

TEAMS: Create a personal voicemail message

Give Teams the personal touch. When receiving calls in Teams, you can now create a personal voicemail message for your colleagues. In this video we show you how.

 

WORD: Concentrate and type more

Sometimes when you’re writing an important Word document, it’s too easy to be distracted by all the menus and buttons. Did you know you can remove the clutter from Word and put it into Focus mode... with just one click? Here’s how.

 

WORD: Do whatever you want with one click

If you spend a lot of time searching through menus and tools in Word, then your life is about to become a lot easier. Here’s how to create your own Quick Access Toolbar, so you can get to the tools and settings you use most often with just one click.

 

WORD: Get rid of the annoying welcome screen

The Word welcome screen is great… the first time. Did you know you can skip it every time you open Word, so you can get straight to work? Here’s how to do that.

 

WORD: Insert chunks of text with a click

If you use Word a lot, you’re probably typing in the same information again and again and again. Save time by using the Auto Text function. Let us show you how.

 

WORD: Insert chunks of text with short codes

Always typing the same information into Word documents? Save time and get it right by using short codes. You’ll wonder how you ever lived without them. Here’s how to set them up.

 

WORD: Do mass personal emailing

Did you know you can send mass personal emails from within Word? Here’s how to make multiple emails look personal to every recipient, without having to leave your document.

 

WORD: Print mass personal letters

If you have a lot of letters to send and want to personalize them, this video is for you. Learn how to insert personal information, merge, and print multiple letters from just one document.

 

WORD: Start a new document quicker

If you find yourself copying or overwriting old documents, you need to start using templates. Here’s how to create, save and open them.

 

WORD: Swap text to capitals and back on the keyboard

You may already know about the toolbar shortcut to change your text from capitals and back again, but did you know that there’s an even quicker way? We’ll show you this nifty keyboard shortcut.

 

WORD: Start a bullet-pointed list in just one click

Bullet points are great for communicating information and breaking up large chunks of text. We’ll show you how to create a bulleted list in Word without even touching the mouse.

 

WORD: Save documents much more quickly

Saving your Word documents can slow you down, especially if you’re having to change the default options. This video will show you how to set your own defaults, so that saving is a breeze.

 

WORD: Never lose vital work when you click

Save Once you’ve pressed that Save button, you may have lost work you can’t get back. We’ve solved that problem for you. Learn how to create automatic backups in Word so you can always find the work you need.

 

WORD: Send the fonts used in your document

Your beautiful Word documents deserve to be seen as you intended. In this video, we’ll show you how to embed fonts in the document, so they can be opened by anyone.

 

WORD: Create your own text format and use it quickly

Don’t spend ages recreating text styles throughout your documents. In this video we’ll teach you how to create your own style formats that you can use quickly and easily.

 

WORD: Compare 2 documents really easily

When you need to compare documents, you don’t need to keep flicking back and forth between windows. We’ll show you how you open these documents side by side for easy comparison.

 

WORD: Change lots of text all in one go

Need to make a lot of changes throughout your Word document? Don’t waste time scrolling through pages and pages. We’ll show you how to do it quickly with this handy feature.

WORD: Concentrate and type more Sometimes when you’re writing an important Word document, it’s too easy to be distracted by all the menus and buttons. Did you know you can remove the clutter from Word and put it into Focus mode... with just one click? Here’s how.
WORD: Do whatever you want with one click If you spend a lot of time searching through menus and tools in Word, then your life is about to become a lot easier. Here’s how to create your own Quick Access Toolbar, so you can get to the tools and settings you use most often with just one click.
WORD: Get rid of the annoying welcome screen The Word welcome screen is great… the first time. Did you know you can skip it every time you open Word, so you can get straight to work? Here’s how to do that.
WORD: Insert chunks of text with a click If you use Word a lot, you’re probably typing in the same information again and again and again. Save time by using the Auto Text function. Let us show you how.
WORD: Insert chunks of text with short codes Always typing the same information into Word documents? Save time and get it right by using short codes. You’ll wonder how you ever lived without them. Here’s how to set them up.
WORD: Do mass personal emailing Did you know you can send mass personal emails from within Word? Here’s how to make multiple emails look personal to every recipient, without having to leave your document.
WORD: Print mass personal letters If you have a lot of letters to send and want to personalize them, this video is for you. Learn how to insert personal information, merge, and print multiple letters from just one document.
WORD: Start a new document quicker If you find yourself copying or overwriting old documents, you need to start using templates. Here’s how to create, save and open them.
WORD: Swap text to capitals and back on the keyboard You may already know about the toolbar shortcut to change your text from capitals and back again, but did you know that there’s an even quicker way? We’ll show you this nifty keyboard shortcut.
WORD: Start a bullet-pointed list in just one click Bullet points are great for communicating information and breaking up large chunks of text. We’ll show you how to create a bulleted list in Word without even touching the mouse.
WORD: Save documents much more quickly Saving your Word documents can slow you down, especially if you’re having to change the default options. This video will show you how to set your own defaults, so that saving is a breeze.
WORD: Never lose vital work when you click Save Once you’ve pressed that Save button, you may have lost work you can’t get back. We’ve solved that problem for you. Learn how to create automatic backups in Word so you can always find the work you need.
WORD: Send the fonts used in your document Your beautiful Word documents deserve to be seen as you intended. In this video, we’ll show you how to embed fonts in the document, so they can be opened by anyone.
WORD: Create your own text format and use it quickly Don’t spend ages recreating text styles throughout your documents. In this video we’ll teach you how to create your own style formats that you can use quickly and easily.
WORD: Compare 2 documents really easily When you need to compare documents, you don’t need to keep flicking back and forth between windows. We’ll show you how you open these documents side by side for easy comparison.
WORD: Change lots of text all in one go Need to make a lot of changes throughout your Word document? Don’t waste time scrolling through pages and pages. We’ll show you how to do it quickly with this handy feature.

POWERPOINT: Add sound to your slides

If you want to create a PowerPoint presentation that will impress, consider adding sound. Music, sound effects and audio files can make your presentation stand out. It’s a lot simpler than you think.

 

POWERPOINT: Change your pointer to grab attention

When you’re presenting in PowerPoint, how do you focus the audience’s attention? In this video we show you how to quickly change the standard pointer, so everyone’s attention stays exactly where you want it.

 

POWERPOINT: Create and insert screen recordings

A video’s worth a thousand PowerPoint slides for communicating information. In this video, we show you how to create and insert screen recordings directly into your slides.

 

POWERPOINT: Send the fonts in your presentation

You’ve created the perfect PowerPoint presentation… only for it to look terrible when it’s opened by someone who doesn’t have the same fonts. Now your slides can look perfect on any device. Here’s how.

 

POWERPOINT: Make everything symmetrical

If you want all the elements of your PowerPoint slide to line up, but don’t want to spend ages moving them about and trying to make them symmetrical, this video is for you. We show you how to make everything line up perfectly, in just a few clicks.

 

POWERPOINT: Turn a Word document into a PowerPoint

Have you ever needed to make a PowerPoint presentation based on a Word doc? Don’t waste hours cutting and pasting. Instead use our next-level PowerPoint tip to automatically turn your Word document into a presentation. Here’s how.

 

POWERPOINT: Use 3D models in your slides

It’s time to ditch the clip art in your PowerPoint presentations. Here’s how to insert 3D models directly into your slides and take your presentations to the next level.

 

POWERPOINT: Remove the background from images quickly

We’re on a quest to get rid of terribly designed PowerPoint presentations. In this video, we’ll show you how to remove the background in images without having to use third-party graphics software.

 

POWERPOINT: Say goodbye to boring bullet-points

Bullet-points. Useful, but kind of boring. Not anymore. This video shows you how to make your bullet-points looks as awesome as the rest of your PowerPoint presentation.

 

POWERPOINT: Grab attention by live zooming in your presentation

No more “death by PowerPoint”. Make your presentation stand out by learning how to live zoom in and out during your presentation. Your audience will thank you.

 

POWERPOINT: Quickly blank the screen during a slideshow

A great PowerPoint presentation isn’t just about what’s on screen. It’s what you say too. When you want all eyes on you, we’ll show you how to quickly blank the screen until you’re ready to continue.

 

POWERPOINT: Live draw on your slides to grab attention

Pretend you’re a TV sport pundit by drawing directly on your PowerPoint slideshow during the presentation. In this video we’ll show you how to grab attention with live drawing.

 

POWERPOINT: Turn your presentation into a video

No PowerPoint? No problem. In this video, we’ll show you how to turn your presentation into a video, so it can be played on any device, even one without access to PowerPoint.

 

POWERPOINT: Insert elegant invisible links in your presentation

You’ve designed a visual PowerPoint masterpiece, so why ruin it with a clunky looking menu or set of links? In this video we’ll show you how to create invisible links that appear part of the design.

 

 

See if your business’s data is for sale with dark web monitoring

There’s a place online where you can buy anything illegal… guns, drugs – and business data.

It’s called the dark web. And it’s where criminals buy data stolen from businesses, that they can then use to try to hack them.

This week’s video tells you about a way to see if your business’s data is for sale on the dark web.

 
 
 

 

Why you still need antivirus

It might seem in our modern age that you no longer need antivirus to protect your devices.

Not at all – it’s the opposite. Every device that’s connected to the internet needs to be protected. Here’s why.

 

 

3 scary signs your business has been hacked

Hackers are very smart people. Not only can they break into your computer without you realizing it, but they can also cover their tracks – so it’s almost impossible to spot they’re in.

Almost.

Here are 3 signs to look out for, which could indicate your business has been hacked.

 

 

 

Can we train your staff to resist hackers?

You can have the best security setup. With the most up-to-date software. And STILL, hackers can get access to your system.

How? Through your staff.

Hacking isn’t just about computers. There’s also an element of social engineering. Here’s why you should invest in training your people to make your people more aware what they should be looking out for.

 
 
 
 

 

The 3 scams you need to know about NOW

There are lots of cyber security scams that are targeted at businesses like yours, every single day.

Here are the top 3 we believe everyone on your team should be aware of.

 

 

 

The biggest business crime in the US

Criminals are targeting YOUR business right now. In fact, they’re targeting all businesses, all the time.

And they can do so from the comfort of their homes. That’s what makes cyber-crime the biggest business crime in the US. Watch this video – you won’t believe just how many cyber-crimes were committed last year.

 

 

Uh-oh… did someone just click a bad link?

The scariest thing about being hacked, is that it only takes one member of your team, clicking one bad link, in one email for damage to be done.

Here’s how to stop this happening in your business.

 

 

 

The simple security step that protects your business

Cybercrime is so big now, it's a matter of WHEN not IF your business will be affected.

Strong passwords are a good line of defense. But many passwords can be cracked by automated bots. Here's something that makes your password a lot stronger, and gives your business even more protection.

 

 

 

One bad email. That’s all it takes…

What’s the biggest threat to US businesses right now? Let us tell you – it’s cyber-crime. And you can see what a big threat it is, by understanding the one one one rule. This video explains it.

 

 

 

This one thing prevents 99% of hack attempts

Hackers are targeting all businesses, all the time. They use clever automated tools to sniff out vulnerabilities. There is good news. One security method has been shown to be 99% effective. Here’s what it is.

 

 

 

Millions of smart phones are lost each year

Did you know that for every 100 devices your business buys, up to 5 of them will be lost or stolen?

And that potentially means criminals accessing your data. Here’s the simple method we recommend for protecting all your devices.

 

 

 

Keep a look out for these malware traps

We’ve been warning businesses for years that their email is the most likely place for a cyber-criminal to try to break into their IT system.

But it’s not the only place. Here are some other malware scams to look out for.

 

 

 

Have your emails been compromised?

There are lots of different ways to communicate and collaborate. But most businesses still rely heavily on email.

And that’s why it’s so popular with hackers. A large majority of cyber-attacks start in your email.

Here are some ways to protect your business from your own inbox.

 

 

 

Your team are your biggest cyber security threat

Through no fault of their own, your team are the weakest link in your business’s data security.

Here’s why – and what you can do about it.

 

 

 

How strong is your firewall?

A firewall is an essential part of your business’s IT defenses. Yet in our experience, most business managers and owners never think about their firewall.

Here’s why it’s so important and why you must get an expert to set it up for you.

 

 

 

What does a brute force attack mean for your business?

Have you heard of a brute force attack? It’s how cyber criminals break into accounts protected by weak passwords.

These attacks are usually automated, making them efficient and scarily successful.

Our video explains what can happen, and how to defend your business.

 

 

 

Is your team hiding security breaches?

It’s way too easy to be tricked by an online scam these days. What would happen if a member of your team realized they had accidentally clicked a bad link?

Our video explores how the company culture you create affects your data security.

 

 

 

Think your business is too small to be hacked? Think again!

They don’t always make the news; but cyber-attacks are a huge and ongoing risk for all businesses.

Even small businesses are at risk. Because hackers use clever automated tools that hunt out any opportunity for them, anywhere.

In our video, we tell you about one of the biggest causes of data security breaches… and how to protect your business.

 

 

 

What is spoofed Wi-Fi?

Have you heard of spoofed Wi-Fi? If you ever connect to public Wi-Fi in a coffee shop or restaurant, you should be scared of it.

Our video tells you what you need to know.

 

 

 

Why your business should have a business continuity plan

Technology has reached a point where it’s critical to virtually all businesses… but is constantly under attack.

How long could your business survive without any internet access, or even your data? A day? A week? Would you still have a business in a month?

In our video we explore how easily “business as usual” can be disrupted, and why you need to be fully prepared with a business continuity plan.

 

 

What’s the biggest cyber security risk?

You have lots of responsibilities as the leader of your business. Driving growth is important, as is checking your staff are fulfilled and enjoying their work.

Another is making sure the business is protected from predictable threats. Can you hand on heart say your business is protected from the threat of a cyber-attack?

Our video explores the biggest cyber security risk to every business.

 

 

 

A whaling what…???

Imagine if your staff got an email, they genuinely thought was from you. Asking them to pay an urgent bill for a new supplier they’d not heard of before.

Is there any risk they could pay it?

Because actually that email wasn’t sent by you. It’s a specific kind of cyber-crime called whaling, where criminals impersonate the boss.

Here’s what you need to know about it.

 

 

Most business owners don’t know how to manage a security attack

If you switched on one of your business’s computers today, and saw a red screen saying it had been infected with ransomware… would you know what to do?

Many business owners and managers wouldn’t. But the odds of being breached are going up every week.

Here’s what we suggest.

 

 

 

How to spot the early signs of a data breach (and limit the fallout)

A data breach is one of the scariest things that can happen to your business. The financial and reputational impact can be huge.

Here’s how to spot the early signs of a breach… and what to do if you suspect a cyber-criminal is in your network.

 

 

 

Data breaches will lose you clients

If your business is the victim of a cybercrime, it’s not just money and productivity you’ll lose. It’s also reputation and trust. Here’s why.

 
 
 

 

Have you heard about the dark web… and are you scared of it?

There’s a place where the worst criminals congregate online. It’s where they sell and buy illegal things.

Not just weapons and drugs – but also data stolen from businesses like yours.

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